Business as usual during renovation.
The process of relocation should not keep people from doing their job. It also should not endanger your organisation’s quality standards and commercial targets. This requires deliberate and careful coordination and planning of all the activities concerning the relocation. In most cases relocation entails involving the specific expertise of other companies and services, so a project-based approach is absolutely essential.
Preliminary stage
Taking stock of wishes and requirements
Feasibility study
Drafting of the project plan, including a rough planning
Establishing a draft-budget
Obtaining management commitment
Quotation stage
Based on the project plan, various suppliers (e.g. utility companies, contractors, movers, decorators) are invited to offer quotations.
Assessment of quotations and resulting negotiations
Determining the budget
Management advise
Final management approval
Definite choice of suppliers
Preperatory stage
Plenary kick-off meeting with those suppliers that depend on eachother for their respective logistics and planning.
Determining a fully-detailed planning
Commissioning suppliers
Execution stage
Execution of commissioned activities by the respective suppliers
General project management
Drafting the transition plan for the physical move
Execution of the patch plan (telecom/data)
Internal and external communication
Packing up
Physical move
Transfer and delivery of the vacated premises (if necessary)
Follow-up stage
Dealing with the remaining odd jobs (contractors/suppliers)
Putting everything in its place
Clearing away packing and moving materials
Checking fire safety
Taking care of additional orders/deliveries
Final stage
Transfer to internal departments
Financial & project account
Project discharge by management
Organisation of official reopening/open day